Email signature management that nobody has to think about
One person updates the template. Every email your company sends carries the right signature, with the right name, title and phone number, whether it was sent from a desktop or a phone.
R27.50 per sender per month. The first month is free for teams under 5 senders.
Why hand-made signatures drift
Most companies start with a signature pasted into each person's mail settings. Within a year there are a dozen versions: old logos, a former phone number, a disclaimer that legal retired, and a few people with none at all.
Fixing it means asking everyone to copy and paste again, and it begins to drift the following month. A central signature removes the copy and paste: the template lives in one place and is applied to mail as it leaves.
images/app/signature-editor.pngHow it works
- Point your mail flow at Databias. For Microsoft 365 and Exchange this is a connector and a transport rule. For Google Workspace it is a routing setting. Setup is mostly DNS and admin-console work.
- Build the signature. Use the editor and fields such as name, title and mobile number, which are filled in per sender.
- Choose who gets what. Assign a signature to a person, a group, a domain or the whole company.
- Send as normal. The signature is added as the message passes through, so it works from every device.
Different signatures for different senders
Sales, support and directors rarely need the same signature. Databias applies the most specific match, so you can set a company default and override it for a team or a single person.
- Per sender, group, domain or company-wide
- Separate signatures for new messages and replies
- Conditional content: a regional office address, or a disclaimer only on external mail
- Jinja2 templating for logic that depends on the sender and the recipient
images/app/signature-rules.pngQuestions about email signatures
Do my staff need to install anything?
No. Mail is routed through Databias, which adds the signature on the way out. Nothing is installed on laptops, phones or in Outlook.
Will the signature appear on emails sent from a phone?
Yes. Because the signature is added in transit rather than in the mail client, it is applied to mail from Outlook, Gmail, a phone or any other client.
Can different people have different signatures?
Yes. Signatures can be set per sender, per group, per domain or company-wide, and the most specific one wins.
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Try it on your own domain
Your first month is free for teams under 5 senders. Questions first? Write to hello@databias.co.za.